Due Dates
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Private Limited Annual Compliance

For a Private Limited Company incorporated in India, "compliance" signifies adherence to the mandates, regulations, and requirements primarily outlined in the Companies Act, 2013. This is the primary

✓Registrar of Companies (RoC) Compliance:This encompasses all filings, disclosures, and adherence to regulations directly administered by the RoC.
✓Non-Registrar Compliance:This category includes all other statutory and regulatory obligations that fall outside the direct purview of the RoC, such as tax compliance, labor laws, and industry-specific regulations.
✓Avoiding Legal Issues:If you do not comply, you are looking at potential fines, penalties, lawsuits, and even criminal charges.
✓Boosting Reputation and Trust Through Compliance:A strong compliance record is crucial for any business, serving as the bedrock for building trust and enhancing your companys image. It signals to customers, employees, investors, and the public that you are committed to responsible business practices. This commitment not only boosts your reputation but also attracts investment by showcasing a reliable and ethical operation.
✓Optimizing Processes:Believe it or not, compliance can streamline how you manage your business, making things more efficient and cutting down on errors.

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What is Annual Compliance for a Private Limited Company?

For a Private Limited Company incorporated in India, "compliance" signifies adherence to the mandates, regulations, and requirements primarily outlined in the Companies Act, 2013. This is the primary law governing key areas like the appointment, qualifications, remuneration, and retirement of directors, as well as the procedures for conducting board and shareholder meetings.

Crucially, compliance with the regulations set forth by the Registrar of Companies (RoC) is obligatory for every private limited company, irrespective of its turnover or capital.

Compliance obligations for private limited companies can be categorized into two main areas:

Staying compliant means consistently sticking to the laws, regulations, and ethical standards that apply to your business. It is essential for sidestepping legal troubles, safeguarding your reputation, and building trust with both customers and stakeholders.

TheCompanies Act 2013lays down several crucial annual compliance requirements for all registered companies in India. These are vital for ensuring transparency, accountability, and adherence to legal standards.

Compliance signifies adherence to established orders, rules, or requests. For a private limited company incorporated in India, it is imperative to comply with the Companies Act 2013. This includes fulfilling obligations to the Registrar of Companies (RoC) and is crucial for such entities in India.

Registrar of Companies (RoC) Compliance:This encompasses all filings, disclosures, and adherence to regulations directly administered by the RoC.
Non-Registrar Compliance:This category includes all other statutory and regulatory obligations that fall outside the direct purview of the RoC, such as tax compliance, labor laws, and industry-specific regulations.
Avoiding Legal Issues:If you do not comply, you are looking at potential fines, penalties, lawsuits, and even criminal charges.
Boosting Reputation and Trust Through Compliance:A strong compliance record is crucial for any business, serving as the bedrock for building trust and enhancing your companys image. It signals to customers, employees, investors, and the public that you are committed to responsible business practices. This commitment not only boosts your reputation but also attracts investment by showcasing a reliable and ethical operation.
Optimizing Processes:Believe it or not, compliance can streamline how you manage your business, making things more efficient and cutting down on errors.
Managing Risks:Effective compliance programs are key to identifying and softening potential risks, including financial and operational ones.
Requirements

Eligibility Criteria

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All registered entities requiring compliance services

Paperwork

Documents Required

✓Identity Proof:A PAN Card is mandatory. Additionally, one of the following can be submitted: Passport, Driving License, Voter ID, or Aadhaar Card.
✓Address Proof:Any one of the following can be utilized: Passport, Driving License, Voter ID, or Aadhaar Card.
✓Passport-sized Photographs:Recent passport-sized photographs are required for all directors and shareholders.
✓Director Identification Number (DIN):A DIN is a prerequisite for all individuals serving as directors.
✓Digital Signature Certificate (DSC):ADSCis necessary for both directors and subscribers.
✓Declaration by Directors and Subscribers:A formal declaration is required from all directors and subscribers.
✓Foreign Nationals:For foreign nationals, a notarized or apostilled copy of the passport, along with other relevant identity and address proofs, is required.
✓Memorandum of Association (MOA):This foundational document defines the companys objectives and the scope of its activities.
✓Articles of Association (AOA):This document delineates the companys internal rules and regulations.
✓Company Name Approval:Proof of approval for the selected company name is a necessary document.
✓Registered Office Address Proof:Utility bills (such as electricity, water, or gas bills), a rent agreement, or a sale deed can serve as valid proof of the registered office address.
✓No Objection Certificate:If the registered office is located on rented property, aNo Objection Certificate (NOC)from the landlord is mandatory.
✓Shareholding Details:Information detailing the shareholders and their respective contributions to the companys capital is required.
Step by Step

Registration Process

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Step 1: Conduct the Board Meeting

The annual compliance process commences with a board meeting. The primary objectives are:

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Step 2: Prepare Financial Statements

To generate the final reports, the company must prepare the balance sheet, profit and loss account, and cash flow statement.

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Step 3: Organise the Shareholders Annual General Meeting (AGM)

The company is obligated to inform all shareholders and directors of the AGM at least 21 days in advance.

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Step 4: File Form AOC-4 (Financial Statements)

Every director is required to update their Know Your Customer (KYC) information annually.

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Step 5: File Form MGT-7 (Annual Return)

Every director is required to update their Know Your Customer (KYC) information annually.

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Step 6: File Income Tax Return

Every director is required to update their Know Your Customer (KYC) information annually.

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Step 7: Director KYC Compliance (DIR-3 KYC)

Every director is required to update their Know Your Customer (KYC) information annually.

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Step 8: Audit of Accounts

Step 8: Audit of Accounts

Pricing

Fees & Charges

Fee ComponentAmount
Company Size and Turnover:Larger companies with higher turnover generally face more intricate compliance requirements, which in turn lead to higher associated costs.Contact for pricing
Nature of Business Activities:Companies operating in highly regulated industries or those that necessitate specific licenses or permits may incur additional compliance expenses due to sector-specific rules.Contact for pricing
Complexity of Operations:Businesses engaged in a high volume of transactions, possessing complex financial structures, or involved in international operations typically demand more extensive compliance efforts and thus higher costs.Contact for pricing
Services Used:The overall cost of compliance can also be influenced by whether the company handles these tasks internally with in-house resources or opts to outsource them to a professional service provider.Contact for pricing
MCA Filing Fees:These are nominal charges incurred for submitting various forms and documents to the MCA, such as AOC-4 and MGT-7.Contact for pricing
RoC Filing Fees:These specific fees are levied for the annual filings made with the Registrar of Companies.Contact for pricing
Stamp Duty:This is a state-specific charge imposed on the incorporation documents, namely the Memorandum of Association (MoA) and Articles of Association (AoA).Contact for pricing
DIN and DSC Fees:Costs associated with obtaining Director Identification Numbers (DINs) and Digital Signature Certificates (DSCs) are also considered government fees.Contact for pricing
Benefits

Key Advantages

Expert Compliance Support

Dedicated compliance manager from Your Professionals

Common Questions

Frequently Asked Questions

Within 30 days:First Board Meeting, Appoint First Auditor, Open Bank Account.Within 60 days:Issue Share Certificates.Within 180 days:File Commencement of Business (INC-20A). Also, maintain statutory registers, disclose director interests, and consider GST/Professional Tax registration.
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