Change Pvt Ltd Company Name
Thinking about giving your company a new name? Its a big step. A companys name is its identity. It is the first thing customers, partners, and investors see. Sometimes, a business grows or changes dir
Get Free Consultation
Overview of Change of Pvt Ltd Company Name
<p>Thinking about giving your company a new name? Its a big step. A companys name is its identity. It is the first thing customers, partners, and investors see. Sometimes, a business grows or changes direction, and the old name just doesnt fit anymore.</p>
<p>Changing your companys name in India is a formal process. It involves following specific rules set by the Ministry of Corporate Affairs (MCA). We will explain how to change a Private Limited Company name, step by step.</p>
<p>Changing a companys name means officially altering the name registered with theRegistrar of Companies (ROC). Think of it like a person legally changing their name. Their identity changes on paper, but they are still the same person. Similarly, your company gets a new name, but its core legal structure remains unchanged.</p>
<p>The process involves getting approvals from the companys directors and shareholders. Then, you must get approval from the Central Government (handled by the ROC). Once approved, you get a new certificate with the new name.</p>
<p>After the change, its important to update the companys new name across all official documents and systems, including letterheads, invoices, nameplates, websites, bank accounts, PAN,GST registration certificate, and with authorities like PF, ESIC, and Shops & Establishment, if relevant.</p>
<p>The name change only modifies the name. It does not create a new company or dissolve the old one.</p>
<p>A name change does not affect your companys existing rights or responsibilities.</p>
<p>In short, the change of name for a Pvt Ltd company is cosmetic. The legal and financial core of the business stays the same.</p>
Eligibility Criteria
All registered entities requiring compliance services
Documents Required
Registration Process
Step 1: Hold a Board Meeting to Get Approval
The first step is to get the approval of your companys Board of Directors. Call a Board Meeting:You must send a notice to all directors at least 7 days before the meeting.Pass a Board Resolution:In the meeting, the directors will discuss the reasons for the name change. They will pass a resolution to: Approve the proposed new name(s).Authorize a director or the Company Secretary to apply to the MCA for name reservation.Set a date, time, and place for anExtraordinary General Meeting (EGM)to get shareholder approval.
Step 2: Reserve Your New Name with the RUN (Reserve Unique Name) Service
Once the board approves the idea, you need to reserve the new name with the MCA. Use the RUN Service:You apply to the RUN service on the MCA portal.Propose Names:You can suggest up to two names in order of preference.Pay the Fee:There is a government fee of ₹1,000 for this application.Approval/Rejection:The ROC will check if the name is available and follows the rules. If approved, the name will be reserved for you for 20 days. You must complete the next steps within this period.
Step 3: Call an Extraordinary General Meeting (EGM) for Shareholder Approval
After your name is reserved, you need the approval of the companys owners-the shareholders. Send EGM Notice:You must send a notice to all shareholders, directors, and auditors at least 21 clear days before the EGM.Explanatory Statement:The notice must include an explanatory statement. This statement explains the reasons for the name change and why it is in the companys best interest.
Step 4: Pass a Special Resolution for the Name Change
At the EGM, the shareholders will vote on the name change. For a name change, you need to pass a Special Resolution. This means that at least 75% of the shareholders (based on the value of their votes) must vote in favour of the change. This high requirement ensures that most owners of the company agree with this important decision.
Step 5: File Form MGT-14 with the ROC
After passing the special resolution, you must inform the ROC about it. File Form MGT-14:You must file this e-form on the MCA portal within 30 days of passing the special resolution.Attachments:Along with the form, include the special resolution, the EGM notice with the explanatory statement, and the altered MOA and AOA reflecting the new company name (optional but recommended).
Step 6: File Form INC-24 for Central Government Approval
This is the final application for the name change itself. File Form INC-24:This form is the "Application for approval of the Central Government for change of name." It must be filed after Form MGT-14 is approved.Details:The form will ask for details about the resolution and the reasons for the name change.Attachment:You need to attach the minutes of the EGM where the special resolution was passed.
Step 7: Receive Your New Certificate of Incorporation (Form INC-25)
Once the ROC is satisfied with your application and all documents, they will approve the name change. New Certificate of Incorporation:The ROC will issue a new Certificate of Incorporation with the companys new name. This is issued in Form INC-25.The Change is Effective:The company name change becomes legally effective from the date mentioned on this new certificate. This certificate is proof that you can now officially start using your new company name.
Fees & Charges
| Fee Component | Amount |
|---|---|
| List of proposed new names for the company. | |
| A copy of the Board Resolution approving the name change proposal. | |
| The Board Resolution authorizing a director to file the RUN application. | |
| A certified true copy of the Special Resolution passed at the EGM. | |
| A copy of the Notice of the EGM was sent to the shareholders. | |
| A copy of the Explanatory Statement is attached to the EGM notice. | |
| A copy of the alteredMemorandum of Association (MOA)andArticles of Association (AOA)showing the new name. (This is optional at this stage, but good to have ready) | |
| A copy of the minutes of the EGM where the special resolution was passed. | |
| A declaration from the directors stating that the company is up-to-date with its financial obligations and annual filings. | |
| Proof that the company has not defaulted on any loans or payments. |
Key Advantages
Expert Professional Guidance
Get end-to-end support from Your Professionals for seamless compliance.
Frequently Asked Questions
Why Choose Us?
Expert Professionals Team
Qualified Chartered Accountants and Company Secretaries handle your filing.
Fast Processing
Quick turnaround with dedicated support at every step.
Transparent Pricing
No hidden charges. Know exactly what you pay for.
100% Data Security
Your documents and data are encrypted and confidential.
Trusted by Thousands
Thousands of businesses registered successfully.
24/7 Support
Dedicated relationship manager and customer support.

