Due Dates
GSTR-1 (Monthly): 11th of every monthGSTR-3B (Monthly): 20th of every monthITR Filing (Individuals): 31st July 2026AOC-4 (ROC Annual Filing): 30th October 2026MGT-7 (ROC Annual Return): 29th November 2026
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Change Pvt Ltd Company Name

Thinking about giving your company a new name? Its a big step. A companys name is its identity. It is the first thing customers, partners, and investors see. Sometimes, a business grows or changes dir

Your Company Identification Number (CIN) remains the same. The CIN is a unique 21-digit number given to every company, and it does not change.
The companys existence continues. There is no break in its operations or legal status.
Your company is still the same "legal person" in the eyes of the law.
Existing Contracts are Still Valid:All contracts, agreements, and legal documents signed under the old name are still legally binding. You do not need to sign them all over again. However, it is good practice to inform the other parties about the name change.
Debts and Loans Remain:Any loans, debts, or financial obligations your company has must still be paid. The name change does not wipe the slate clean.

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Overview of Change of Pvt Ltd Company Name

<p>Thinking about giving your company a new name? Its a big step. A companys name is its identity. It is the first thing customers, partners, and investors see. Sometimes, a business grows or changes direction, and the old name just doesnt fit anymore.</p>

<p>Changing your companys name in India is a formal process. It involves following specific rules set by the Ministry of Corporate Affairs (MCA). We will explain how to change a Private Limited Company name, step by step.</p>

<p>Changing a companys name means officially altering the name registered with theRegistrar of Companies (ROC). Think of it like a person legally changing their name. Their identity changes on paper, but they are still the same person. Similarly, your company gets a new name, but its core legal structure remains unchanged.</p>

<p>The process involves getting approvals from the companys directors and shareholders. Then, you must get approval from the Central Government (handled by the ROC). Once approved, you get a new certificate with the new name.</p>

<p>After the change, its important to update the companys new name across all official documents and systems, including letterheads, invoices, nameplates, websites, bank accounts, PAN,GST registration certificate, and with authorities like PF, ESIC, and Shops & Establishment, if relevant.</p>

<p>The name change only modifies the name. It does not create a new company or dissolve the old one.</p>

<p>A name change does not affect your companys existing rights or responsibilities.</p>

<p>In short, the change of name for a Pvt Ltd company is cosmetic. The legal and financial core of the business stays the same.</p>

Your Company Identification Number (CIN) remains the same. The CIN is a unique 21-digit number given to every company, and it does not change.
The companys existence continues. There is no break in its operations or legal status.
Your company is still the same "legal person" in the eyes of the law.
Existing Contracts are Still Valid:All contracts, agreements, and legal documents signed under the old name are still legally binding. You do not need to sign them all over again. However, it is good practice to inform the other parties about the name change.
Debts and Loans Remain:Any loans, debts, or financial obligations your company has must still be paid. The name change does not wipe the slate clean.
Legal Cases Continue:If your company is involved in any legal proceedings (either suing someone or being sued), those cases will continue under the new name. The name change has no impact on these legal matters.
Ownership of Assets and Properties:The company still owns all its assets, properties, and bank balances.
Requirements

Eligibility Criteria

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All registered entities requiring compliance services

Paperwork

Documents Required

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Step by Step

Registration Process

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Step 1: Hold a Board Meeting to Get Approval

The first step is to get the approval of your companys Board of Directors. Call a Board Meeting:You must send a notice to all directors at least 7 days before the meeting.Pass a Board Resolution:In the meeting, the directors will discuss the reasons for the name change. They will pass a resolution to: Approve the proposed new name(s).Authorize a director or the Company Secretary to apply to the MCA for name reservation.Set a date, time, and place for anExtraordinary General Meeting (EGM)to get shareholder approval.

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Step 2: Reserve Your New Name with the RUN (Reserve Unique Name) Service

Once the board approves the idea, you need to reserve the new name with the MCA. Use the RUN Service:You apply to the RUN service on the MCA portal.Propose Names:You can suggest up to two names in order of preference.Pay the Fee:There is a government fee of ₹1,000 for this application.Approval/Rejection:The ROC will check if the name is available and follows the rules. If approved, the name will be reserved for you for 20 days. You must complete the next steps within this period.

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Step 3: Call an Extraordinary General Meeting (EGM) for Shareholder Approval

After your name is reserved, you need the approval of the companys owners-the shareholders. Send EGM Notice:You must send a notice to all shareholders, directors, and auditors at least 21 clear days before the EGM.Explanatory Statement:The notice must include an explanatory statement. This statement explains the reasons for the name change and why it is in the companys best interest.

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Step 4: Pass a Special Resolution for the Name Change

At the EGM, the shareholders will vote on the name change. For a name change, you need to pass a Special Resolution. This means that at least 75% of the shareholders (based on the value of their votes) must vote in favour of the change. This high requirement ensures that most owners of the company agree with this important decision.

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Step 5: File Form MGT-14 with the ROC

After passing the special resolution, you must inform the ROC about it. File Form MGT-14:You must file this e-form on the MCA portal within 30 days of passing the special resolution.Attachments:Along with the form, include the special resolution, the EGM notice with the explanatory statement, and the altered MOA and AOA reflecting the new company name (optional but recommended).

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Step 6: File Form INC-24 for Central Government Approval

This is the final application for the name change itself. File Form INC-24:This form is the "Application for approval of the Central Government for change of name." It must be filed after Form MGT-14 is approved.Details:The form will ask for details about the resolution and the reasons for the name change.Attachment:You need to attach the minutes of the EGM where the special resolution was passed.

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Step 7: Receive Your New Certificate of Incorporation (Form INC-25)

Once the ROC is satisfied with your application and all documents, they will approve the name change. New Certificate of Incorporation:The ROC will issue a new Certificate of Incorporation with the companys new name. This is issued in Form INC-25.The Change is Effective:The company name change becomes legally effective from the date mentioned on this new certificate. This certificate is proof that you can now officially start using your new company name.

Pricing

Fees & Charges

Fee ComponentAmount
List of proposed new names for the company.
A copy of the Board Resolution approving the name change proposal.
The Board Resolution authorizing a director to file the RUN application.
A certified true copy of the Special Resolution passed at the EGM.
A copy of the Notice of the EGM was sent to the shareholders.
A copy of the Explanatory Statement is attached to the EGM notice.
A copy of the alteredMemorandum of Association (MOA)andArticles of Association (AOA)showing the new name. (This is optional at this stage, but good to have ready)
A copy of the minutes of the EGM where the special resolution was passed.
A declaration from the directors stating that the company is up-to-date with its financial obligations and annual filings.
Proof that the company has not defaulted on any loans or payments.
Benefits

Key Advantages

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Common Questions

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The entire process usually takes about 30 to 45 days. This includes the 21-day notice period for the EGM and the processing time at the ROC office.
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