Company Secretarial Services in India
Company secretarial services help a company manage its records and legal duties. They also help keep track of meetings, forms, and filing dates.
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What Are Company Secretarial Services?
Company secretarial services help a company manage its records and legal duties. They also help keep track of meetings, forms, and filing dates.
These services support compliance with the Companies Act, 2013, and the rules that apply to your company.
The work can include meeting records, company filings, and updates to statutory registers. It can also include support for changes in directors or share capital.
Good records help show what your company has done. They can also help during audits, funding rounds, and business deals.
What does company secretarial services mean in simple terms? It means helping a company manage its records and legal tasks. This work helps the company follow the right steps and keep proof of key decisions. For example, your company may need to:
Why Are Company Secretarial Services Important?
Every company has rules to follow. Some tasks are due each year. Others are needed when the company makes a change.
Missing a deadline can lead to extra fees or other action. Poor records can also cause problems during an audit or business deal.
Professional support can help you stay organised. It can also help your team plan the work before each due date. The main benefits include:
- Clear records of company decisions.
- Better tracking of filing dates.
- Well-prepared meeting documents.
- Help with required ROC filings.
- Easier review of missing records.
- Better preparation for audits and due diligence.
The exact tasks and the right service depend on your company type, size, and activities.
List of Company Secretarial Services
Company secretarial services cover several areas. You may need help with meetings, filings, records, or ongoing compliance.
1. Board Meeting Management
Board meetings help directors discuss company matters and make formal decisions. Each meeting must follow the rules that apply to the company. Our board meeting support may include preparing notices, setting agendas, drafting resolutions, and writing minutes. We can also help organise records and track the actions agreed at each meeting. This gives your company a clear record of what the board approved.
2. AGM and EGM Services
An Annual General Meeting (AGM) is a meeting of company members held as required by law. An Extraordinary General Meeting (EGM) may be called to discuss a specific matter. Our support may include preparing meeting notices and agendas, drafting resolutions, organising meeting papers, preparing minutes, recording member decisions, and checking related filing needs. The rules depend on the company and the type of meeting.
3. ROC Filing Services
The Registrar of Companies (ROC) receives forms and records from companies. Some filings are due each year; others are needed after a company change. ROC filing services may cover annual returns, financial statements, auditor appointments, director changes, and share allotments. Forms such as MGT-7, MGT-7A, and AOC-4 may apply. We help you identify the required forms and prepare the documents. The company must review and approve the details before filing.
4. Statutory Register Maintenance
Companies must keep certain records under company law. These may include the Register of Members, Register of Directors and Key Managerial Personnel, Register of Charges, Register of Contracts and Arrangements, share allotment and transfer records, and other registers required by law. Our support can help you organise these records and update them when needed.
5. Company Secretarial Compliance
Company secretarial compliance means meeting the legal duties that apply to your company, which may involve meetings, records, filings, and approvals. We can help you prepare a compliance calendar, track key dates, review past filings, and identify missing records. This gives your team a clearer view of upcoming tasks.
6. Company Secretarial Audit Services in India
A secretarial audit checks a company's records and compliance with the laws that apply to it. It is required only for companies covered by the relevant rules, and must be conducted by a Company Secretary in Practice. Support may include reviewing company records, meeting minutes, statutory registers, ROC filings and approvals, identifying gaps, and preparing papers for audit review. Section 204 of the Companies Act, 2013 sets out the rules; Form MR-3 is used for the audit report.
7. Company Resolutions and Records
Some company decisions need formal approval and written records. Our support may include board resolutions, shareholder resolutions, meeting minutes, and records of company changes. We can also help organise the documents linked to director changes, share allotments, and registered office changes.
8. Governance and Company Secretarial Services
Good governance helps a company make clear decisions and keep proper records. It may involve reviewing company records, organising meeting papers, recording key decisions, checking internal compliance steps, finding gaps in records, supporting corporate actions, and tracking relevant legal duties.
Not every company needs a secretarial audit. The rules must be checked for each case. For official information, visit the Ministry of Corporate Affairs.
Company Secretarial Services by Business Type
Private Company Secretarial Services
Help Private Limited Companies manage their records, meetings, and legal duties. Support may include annual returns, financial statements, board meeting records, statutory registers, and filings for company changes. You may need help with one filing or ongoing support throughout the year.
Startups
Startups benefit from clear records from the start. We can help organise director and shareholder records, prepare meeting documents, and track filing dates. This support can also help when investors review the company.
Public and Listed Companies
Public and listed companies may have extra reporting and governance duties, including relevant SEBI and stock exchange rules. Needs may include board and committee meeting records, statutory filings, company disclosures, and secretarial audit support.
LLPs
An LLP follows a separate law and its filing duties differ from those of a company. An LLP may still need help with records, agreements, and annual filings.
Online and Outsourced Company Secretarial Services in India
Online company secretarial services let you manage many tasks without visiting an office for every step. You may be able to share documents, review forms, and track filing work online. This can be useful for startups and businesses with small teams.
Outsourced company secretarial services in India help businesses manage secretarial work without handling every task in-house. This can suit startups and growing companies, and teams that lack a full-time in-house team for every task. Outsourced support may cover meeting records, statutory registers, filing support, and compliance calendars.
Some tasks still need a qualified professional's review, signature, or certification. Confirm the service scope before work begins.
Outsourcing does not remove your company's legal duties. It also cannot replace a Company Secretary appointment when the law requires one.
Company Secretarial Services Agreement
A company secretarial services agreement sets out the work both sides agree to do. It helps avoid confusion about roles, fees, and deadlines. Before signing an agreement, check that it covers:
- Services included.
- Records you must provide.
- Filing and meeting duties.
- Review and approval steps.
- Fees and extra costs.
- Expected timelines.
- Privacy and data handling.
- Work that is not included.
- Terms for changes or ending the service.
The agreement should match the service you choose.
Documents You May Need
How Our Online Company Secretarial Services Work
Share Company Records
Share your company records with us online.
Review Past Filings
We review past filings and identify what is due or missing.
Prepare Forms and Resolutions
We prepare the forms, resolutions and meeting papers you need.
Coordinate Approvals
We coordinate document approvals with your directors and team.
File the Required Forms
The required forms are filed once the company has reviewed and approved the details.
Keep Final Records
We keep copies of final records, filings and receipts.
Track Future Due Dates
We track future due dates so work is planned before each deadline.
Company Secretarial Services Price List
| Fee Component | Amount |
|---|---|
| Basic retainer for a startup or small company | ₹5,000–₹10,000 per month |
| Standard retainer for a growing company | ₹10,000–₹25,000 per month |
| Full retainer for a large or public company | ₹25,000–₹75,000 per month |
| Board meeting support | ₹3,000–₹8,000 per meeting |
| AGM or EGM support | ₹5,000–₹15,000 |
| Annual return filing, where applicable | ₹3,000–₹10,000 |
| Secretarial audit, where required | ₹15,000–₹50,000 |
| Event-based ROC filing | ₹2,000–₹8,000 per form |
Benefits of Company Secretarial Services
Track Important Dates
A compliance calendar helps you plan work before it is due.
Keep Records in Order
Meeting minutes and registers show what the company has done.
Get Help with Company Rules
Professional support can help prepare the right papers.
Save Time
Outsourced support can reduce routine work for founders and managers.
Prepare for Investor Reviews
Clear records can make due diligence easier.
Support Good Governance
Records show who approved a decision and when.
Choose Flexible Support
You can request one service or discuss a monthly plan. Professional help can reduce errors; it cannot promise that every risk or penalty will be avoided.
What Affects the Cost?
The fees above are estimates. The final price depends on the work, records, and filing needs. Please confirm the current fee before placing an order.
The fee may depend on:
- Company type and size.
- Number of meetings.
- Number of filings.
- Amount of paperwork.
- Number of company changes.
- Quality of existing records.
- One-time work or ongoing support.
- Need for an audit or expert sign-off.
Ask for a written quote before you begin. It should list the work and the price.
Company Secretarial Compliance Checklist
Use this list as a starting point. Your company's duties may differ.
- Check board meeting dates.
- Prepare meeting notices and agendas.
- Keep meeting minutes.
- Maintain statutory registers.
- Track annual return filing.
- Track financial statement filing.
- Review director records.
- Update shareholder records.
- Record share allotments and company changes.
- File required event-based forms.
- Keep copies of filings and receipts.
- Check pending filings.
- Track future due dates.
Not every task applies to every company. Check the rules for your company type before using this as your final compliance plan.
Is Secretarial Audit Required for Every Private Company?
No. A secretarial audit does not apply to every private company. Section 204 and the related rules cover certain companies. These include listed companies and some public companies that meet set tests. The rules may also cover a company with certain levels of borrowing. Check the current rules and your company's details before you decide.
What does a secretarial audit check? It may review company registration records, meeting minutes, statutory registers, annual returns, financial filings, director details, share capital records, and required approvals. The final list depends on the company and the audit scope.
Company Secretarial Services Across India
Your Professionals supports businesses across India. Many company secretarial tasks can be handled online.
If you are searching for company secretarial services near you, check that the provider supports your company type and filing needs. You may need help with company records, ROC filings, statutory registers, or ongoing compliance. We can discuss the right support for your business.
Why Choose Your Professionals?
Company secretarial work needs clear records and careful planning. Your Professionals helps you understand the work and organise the next steps. We focus on clear guidance, organised support, and a defined service scope. You can discuss:
- The records and filings you need.
- Your upcoming due dates.
- The work included in a service.
- The fees and expected steps.
- Any extra support your company may need.
Many tasks can be handled online. You can discuss your needs from anywhere in India.
Speak to our company secretarial team: tell us about your company and the work you need, and we will explain the next steps and available services.
Get Company Secretarial Services from Your Professionals
Company secretarial work can involve many records and due dates. A clear plan helps you stay organised.
Your Professionals helps businesses across India manage the company secretarial tasks that apply to them. We can discuss support for board meeting documents, AGM and EGM records, ROC filing services, statutory registers, and ongoing compliance.
Contact Your Professionals today to discuss your needs and request a quote.
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