DIR-3 KYC for Directors

DIR-3 KYC:This form must be filed by any director who is submitting e-Form DIR-3 KYC for the first time after DIN allotment or whose existing KYC details require updating or changing.

DIR-3 KYC (Web):This form can be filed by any director who has previously submitted either the e-Form DIR-3 KYC or DIR-3 KYC (Web) in a prior year, provided there are no changes to their existing KYC details. In this web-based form, the directors basic details are pre-filled from MCA records and are not editable.

Purpose:The primary purpose of DIR-3 KYC is to ensure the MCA has current and accurate information about all DIN holders, including NRIs, thereby enhancing corporate governance and transparency.

Filing Requirement:All DIN holders, including NRIs, must file the DIR-3 KYC form annually, even if they are not currently directors in any company or designated partners in anLLP, to keep their DIN active.

Annual Filing Due Date:DIR-3 KYC must be filed on or before September 30th of the immediately succeeding financial year, if the DIN was held as of March 31st of the relevant financial year. (e.g., for DIN held as of March 31, 2024, the due date is September 30, 2024).

Document Requirements:NRIs need to provide specific documents for DIR-3 KYC, including:

Nationality Details:Nationality and citizenship details, including gender and date of birth.Passport:Passport details are mandatory for foreign nationals and NRIs.PAN:Permanent Account Number (if applicable).Address Proof:Proof of both permanent and current residential addresses (duly attested as per MCA guidelines for foreign residents).Digital Signature Certificate:You will also need a validDigital Signature Certificate (DSC)registered with the MCA.Contact Information:Unique personal mobile number and email address, which are verified by OTP.

Nationality Details:Nationality and citizenship details, including gender and date of birth.

Passport:Passport details are mandatory for foreign nationals and NRIs.

PAN:Permanent Account Number (if applicable).

Address Proof:Proof of both permanent and current residential addresses (duly attested as per MCA guidelines for foreign residents).

Digital Signature Certificate:You will also need a validDigital Signature Certificate (DSC)registered with the MCA.

Contact Information:Unique personal mobile number and email address, which are verified by OTP.

Professional Certification:Certification by a practicingChartered Accountant, Company Secretary, or Cost Accountant is mandatory for the e-form DIR-3 KYC.

Online Filing:The DIR-3 KYC form is filed electronically through the MCA portal.

Consequences of Non-Compliance:Failure to file DIR-3 KYC by the due date results in the deactivation of the DIN. To reactivate a deactivated DIN, a late filing fee of INR 5,000 must be paid, and the form must be filed. Non-compliance can also hinder a directors ability to undertake further appointments or make company filings.

To ensure the accuracy and updated status of DIN holder information with the MCA.

It is a mandatory yearly filing.

Every individual, including foreign nationals, who has been allotted a DIN as of March 31st of a financial year.

This applies even if the DIN holder is disqualified or not actively serving as a director.

Identity Proof: Copy of Passport (mandatory). The name in the form must match the passport and the Digital Signature Certificate.

Address Proof: Copy of Driving License / Bank Statement / Telephone Bill / Electricity Bill / Water Bill / Gas Bill. Utility bills or bank statements should not be older than one year from the date of application.

Validity, Translation, and Attestation of Documents:Documents not in English must be translated into English by an accredited translator.Copies of Passport and Address Proof (with translations, if any) must be notarized and Apostilled/Consularized by the competent authority of their foreign country.For countries that are part of the Commonwealth, notarization by a Public Notary in that country is sufficient.For countries that are not part of the Hague Apostille Convention, documents need to be notarized and then authenticated by a Diplomatic or Consular Officer.

Personal Mobile Number and Email ID:These will be verified via OTPs. Foreign nationals are allowed to provide foreign mobile numbers and addresses.

Digital Signature Certificate:The foreign national must have their own valid DSC to sign the e-form.

Professional Attestation:The e-form must be digitally signed by a practicing CA, CS, or Cost Accountant.

Documents not in English must be translated into English by an accredited translator.

Copies of Passport and Address Proof (with translations, if any) must be notarized and Apostilled/Consularized by the competent authority of their foreign country.

For countries that are part of the Commonwealth, notarization by a Public Notary in that country is sufficient.

For countries that are not part of the Hague Apostille Convention, documents need to be notarized and then authenticated by a Diplomatic or Consular Officer.

Log in to the MCA Website:Access the MCA portal with valid credentials.

Navigate to DIR-3 KYC:Go to "MCA Services" > "Company e-Filing" > "DIN Related Filings" and select "Form DIR-3 KYC" or "Form DIR-3 KYC Web."

Enter Details:Provide the DIN, personal mobile number, and email address. OTPs will be sent for verification.

Fill in the Form:Enter personal details like name, fathers name, nationality, date of birth, gender, and addresses.

Attach Documents:Upload the required notarized and apostilled/consularized identity and address proofs.

Sign and Certify:The foreign national must affix their DSC, and a practicing professional (CA/CS/Cost Accountant) must also digitally sign and certify the form.

Submit:Submit the form on the MCA portal.

SRN Generation:Upon successful submission, an SRN (Service Request Number) will be generated for future reference.